Enter your clock-in and clock-out times, subtract unpaid lunch, and get total hours, overtime and pay for a week or a two-week pay period. Add extra punches for split shifts, or add several employees and get one combined total and PDF.
To total a time card with lunch, subtract the clock-in time from the clock-out time, then subtract the unpaid lunch, and add the days together. 8:00 AM to 4:30 PM with a 30-minute lunch is 8.5 − 0.5 = 8 hours. On a biweekly card, overtime is still counted week by week.
Need a file to fill in instead? Get a free timesheet template for Excel, Google Sheets or PDF.
Quick entry: type 855 for 8:55, add a or p for AM/PM (530p), or use 24-hour time (1730 = 5:30 PM). The cursor jumps to the next box when a time is complete; Enter does the same.
Weekly totals
| Employee | Total h | Regular h | Overtime h | Rate | Gross pay |
|---|
The PDF has a summary page plus one signed-off page per employee. Overtime is worked out for each employee and each workweek separately.
If you clock out and back in for lunch, enter two punches instead and leave the lunch box at 0. The gap between punches is not counted.
Federal law does not require meal breaks, but a bona fide meal period of 30 minutes or more, where you are fully relieved of duty, can be unpaid. Short breaks of 5 to 20 minutes must be paid. Some states, including California, require meal periods.
Choose Biweekly (14 days) to fill in a two-week pay period. Under the FLSA each workweek stands alone, so overtime is worked out for week 1 and week 2 separately, never averaged across the two weeks. Working 45 hours one week and 35 the next means 5 hours of overtime, even though the total is 80.
A timesheet records one work session per day (in, out). A time card records every punch — so multiple sessions per day work cleanly. Use this when:
The figures, rules, and standards on this page are based on the official sources below. This information is provided for general reference only and is not legal, financial, or medical advice.